The Navigation pane shows main heading levels You should see an outline view of all your main headings and subheadings (usually levels 1 and 2 see Figure 4). The Search pane has three tabs: Navigation is the tab on the left. Open the Navigation pane (Click “Find” or Control+F). A sample page of Word heading levelsĪfter you have applied your heading levels (Heading 1, 2, 3, and so on), Word can generate an accurate TOC. If you see some but not all the heading levels you want, click the Options button in the lower right corner of the Styles task pane and choose “Show next heading when previous level is used.” Word will always show you one level higher than the last level you applied.įigure 3 shows a sample page of heading levels.įigure 3. To apply a heading style, click anywhere in a line of text (or select the text) and click the heading level you want in the Style task pane. Maybe three, depending on how your institution guidelines determine the heading levels. I’m not sure how many heading levels you can have, but I guarantee, for a typical dissertation, you will probably need only four. Heading levels start with Heading 1 (the highest level in your TOC). Some heading styles are “built-in” to Word, but you can modify them. Word’s Style task pane (yours may look different). It might look similar to the one in Figure 2, although it might show more or fewer styles, depending on the number of styles in your document and how your task pane is configured.įigure 2. Click it.Ī task pane will open along the right side of your Word window. In the upper right corner of your Word window, in the STYLES command group, look for a dinky barely visible arrow ( Figure 1). I know learning Word styles doesn’t sound like a whole lot of fun, but it might not be as bad as you fear. If you can bring yourself to learn the basics of Word styles, then maybe you won’t have to fork over $500 to get your dissertation formatted by a professional editor like me. You need them, I need them, all academic writers need them. Word styles are rich, complex … and mysterious, but that doesn’t mean we should ignore them. We are only human, after all, and Word is, well, Word is Word.īefore you insert a TOC, though, you must do one very important thing: set the Word styles for your headings and subheadings. If you try to type it, it will be rife with errors as you continue to work on your paper. Once you’ve set all your headings and subheadings with Word styles, it only takes a few seconds to generate the TOC. You can break the links later and format it to meet the institutional standard, but first, let Word do the heavy lifting. I don’t care what your institutional guidelines say. Let me say right now, never type a TOC! Let Word do the work for you. We (Microsoft Word and I) fondly call it the TOC. It is placed in the front matter of the paper, before that crucial section break that separates the front matter from the body of the paper. All long documents must have a table of contents. A table of contents is an essential element of your proposal.
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